Summer Event Form Step 1 of 3 33% Your Name(Required)This is the name of the person submitting this form First Last Your Email(Required)This is the email address of the person submitting the form for email confirmation and to follow up with if there are any questions. Event Title(Required)Event Description(Required)Start Date(Required) End Date(Required) Set Up Time Hours : Minutes AM PM AM/PM Tear Down Time Hours : Minutes AM PM AM/PM Event Start Time(Required) Hours : Minutes AM PM AM/PM Event End Time(Required) Hours : Minutes AM PM AM/PM Event Location(Required)Please be specific and list all locations the event is taking placeAre the participants required to register or check-in for this event?(Required) Yes No Where will the registration be held?(Required)Meadows Point of Contact(Required) First Last Phone(Required)Extension - if applicablePoint of Contact Email(Required) Is there anyone else from Meadows coordinating this event with you?(Required) Yes No Name(Required) First Last Phone(Required)Extension - if applicableEmail(Required) Is this event being coordinated by an outside organization?(Required) Yes No Outside Organizer InformationName of Outside Organizer(Required) First Last Name of OrganizationPhone(Required)Extension - if applicableEmail(Required) Have you received a completed Site Agreement?(Required) Yes No Please upload the completed Site Agreement(Required)Max. file size: 8 MB. Please input the approximate date you will be receiving the Site Agreement(Required) Have you received a Certificate of Insurance from the participating organization?(Required)The insurance policy must be a comprehensive general liability insurance policy from an A rated insurance company, in an amount not less than $1,000,000 per occurrence. Yes No Please upload the Certificate of Insurance(Required)Max. file size: 8 MB. Please input an approximate date you will be receiving the organizations Certificate of Insurance(Required) Departmental HelpPlease indicate all departmental help needed for this event. Parking/Transportation Bus/Shuttle Parking attendants Additional Cones or trashcans Parking/Transportation - Specific NeedsPlease include a full description of what support you will needFacilities Power Supply Water Supply Extension cords Special set up Facilities - Specific NeedsPlease include a full description of what support you will needJanitorial Additional Trash or Recycling - Lodge Trash Removal Need a specific location cleaned Additional Restrooms or lodge locations cleaned Janitorial - Specific NeedsPlease include a full description of what support you will needDPS Door Locked/Unlocked Lights Additional DPS presence DPS - Specific NeedsPlease include a full description of what support you will needF&B Catering Food Vouchers Specialized pricing or discount Water Stations Boxed lunches or to-go items Additional/extended operating hours Specific Table/Chair set up Linens F&B - Specific NeedsPlease include a full description of what support you will needGuest Service Print Lift Tickets RTP Product Creation Liability Forms - in person Additional Point of Sale/Day-of registration Guest Host needs Guest Services - Specific NeedsPlease include a full description of what support you will needMarketing Additional Signage - (Resort TV or Posters) Website Social Media Marketing material Marketing - Specific NeedsPlease include a full description of what support you will needPatrol Medical support Safety talk Patrol - Specific NeedsPlease include a full description of what support you will needLift Ops Additional Staff Extended hours Access Support Lift Ops - Specific NeedsPlease include a full description of what support you will needAccounting/Vault Handheld Clover Additional Bank Printed vouchers Prize Money Accounting/Vault - Specific NeedsPlease include a full description of what support you will needIT Internet Access Device Set-up IT - Specific NeedsPlease include a full description of what support you will needAdditional Comments/NotesSponsorship Details